Event Management

AI Receptionist for Event Management Companies

Voca answers your inquiry line while your team is on-site running events. It qualifies the date, budget, and headcount, books the consultation, and never misses the call that becomes next season's contract.

Book a Demo

Or call +1 (619) 777-5440 and hear Voca answer.

Voca is an AI receptionist for event management companies, built by Introva AI. It answers 24/7, qualifies event inquiries by date, type, headcount, and budget, books consultations, and routes urgent day-of calls to the right coordinator. Introva's team connects it to the calendar and CRM tools you already use. Learn more about Voca.

The Phone Reality

Your best leads call while you are running someone else's event

Event work means the whole team is off-desk on exactly the days the phone matters most.

Inquiry calls during events

New-business calls arrive mid-event, when every coordinator is on a floor with a headset and a run sheet, not at a desk.

Date-availability checks

Callers want one answer fast: is my date open. If they cannot get it, they keep dialing venues and planners until someone answers.

Vendor and venue coordination

Caterers, AV, venues, and rental companies call with time-sensitive logistics that cannot wait for end of day.

Day-of chaos

On event day the phone becomes a switchboard of last-minute changes, deliveries, and where-do-I-go calls.

Seasonal spikes

Wedding season, corporate year-end, conference season: inquiry volume peaks exactly when delivery load does.

What Voca Does

What Voca does on your event lines

Voca works the phone like a front-of-house coordinator: qualify, book, route, and summarize.

Answers every inquiry, even mid-event

Voca picks up while your team runs the show, so new business never competes with current business.

Qualifies the event properly

Date, event type, headcount, venue status, and budget range captured on the first call, so you spend callbacks on the real ones.

Books consultations

Voca checks your availability and puts the consultation on the calendar during the call.

Routes urgent logistics

Vendor and day-of calls route to the right coordinator by your rules; everything else becomes a structured message.

Covers nights and weekends

Couples and committees call evenings and weekends. Voca answers when they do.

How It Works

Live in days, not months

  1. Keep your number

    Voca answers on the business line you already advertise, either every call or only the ones your team cannot take.

  2. Teach it your business

    Introva's team configures Voca with your services, qualifying questions, and calendar. Setup is handled for you.

  3. Get your day back

    Voca answers, books, and summarizes every call. You review qualified leads instead of chasing voicemail.

Why Voca

Why event companies fit Voca

Speed wins bookings

Event shoppers book with whoever responds first. Voca answers in under a second, every time.

A front desk your team never staffs

Voca covers the phone through load-ins, events, and strike without pulling a coordinator off the floor.

Set up by Introva

Introva's engineers configure your qualifying questions, calendars, and routing, and adjust them per season.

Introva's team connects Voca to the calendars and CRM tools your company already uses. If your stack is unusual, the team builds the connection rather than asking you to change tools.

Introva runs its own phones on Voca

This is not a canned demo line. Introva serves paying clients in this space and answers its own inbound calls with Voca. Call the number and you are talking to it.

+1 (619) 777-5440
SOC 2 Compliant

Frequently Asked Questions

Never miss the call that books next season

Book a 15 minute demo, or call Introva's own line right now and hear Voca work.

Book a DemoCall +1 (619) 777-5440
Book a Demo

Book your Voca demo for event management companies

Pick a time that works. It is a focused 15 minute call, no commitment and no sales pressure.

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