AI Receptionist for Event Management Companies
Voca answers your inquiry line while your team is on-site running events. It qualifies the date, budget, and headcount, books the consultation, and never misses the call that becomes next season's contract.
Or call (619) 777-5440 right now. Voca picks up.
Voca is an AI receptionist for event management companies, built by Introva AI. It answers 24/7, qualifies event inquiries by date, type, headcount, and budget, books consultations, and routes urgent day-of calls to the right coordinator. Introva's team connects it to the calendar and CRM tools you already use. Each Voca is custom built for the business it answers for, and it screens out spam and sales calls, so a ringing phone means a customer or a prospect, not a solicitor. Learn more about Voca.
Your best leads call while you are running someone else's event
Event work means the whole team is off-desk on exactly the days the phone matters most. The event you are flawlessly running today is quietly paying for the inquiries you are missing during it.
Inquiry calls during events
New-business calls arrive mid-event, when every coordinator is on a floor with a headset and a run sheet, not at a desk. The couple calling about next June does not know you are mid-show; they only know nobody answered.
Date-availability checks
Callers want one answer fast: is my date open. If they cannot get it, they keep dialing venues and planners until someone answers. It is a thirty second question, and it decides who gets the site visit.
Vendor and venue coordination
Caterers, AV, venues, and rental companies call with time-sensitive logistics that cannot wait for end of day. A missed logistics call at noon becomes tomorrow's emergency, stacked on top of today's.
Day-of chaos
On event day the phone becomes a switchboard of last-minute changes, deliveries, and where-do-I-go calls. Every one of them matters, and none of them should land on the person cueing the lights.
Seasonal spikes
Wedding season, corporate year-end, conference season: inquiry volume peaks exactly when delivery load does. Peak season should be compounding next year's pipeline, not sacrificing it to this year's calendar.
Missed calls have a number. See yours.
Every call that hits voicemail is booked work walking to a competitor, and every call your team answers mid-task costs focus on top. Run your own call volume through the ROI calculator and see what your phone line is really costing you each month.
What Voca does on your event lines
Answers every inquiry, even mid-event
Voca picks up while your team runs the show, so new business never competes with current business.
Qualifies the event properly
Date, event type, headcount, venue status, and budget range captured on the first call, so you spend callbacks on the real ones.
Books consultations
Voca checks your availability and puts the consultation on the calendar during the call.
Routes urgent logistics
Vendor and day-of calls route to the right coordinator by your rules; everything else becomes a structured message.
Covers nights and weekends
Couples and committees call evenings and weekends. Voca answers when they do.
Live in days, not months
CUSTOM BUILT FOR YOUR BUSINESS BY INTROVA'S TEAM- 01
Keep your number
Voca answers the line on your website and proposals, either every call or only the ones your team cannot take mid-event.
- 02
Teach it your events
Introva's team configures Voca with your services, venues, availability questions, and calendar. Setup is handled for you.
- 03
Run the room
Voca answers, qualifies, and books every inquiry. You produce the event in front of you while the next one gets captured.
Why event companies fit Voca
Speed wins bookings
Event shoppers book with whoever responds first. Voca answers in under a second, every time.
A front desk your team never staffs
Voca covers the phone through load-ins, events, and strike without pulling a coordinator off the floor.
Set up by Introva
Introva's engineers configure your qualifying questions, calendars, and routing, and adjust them per season.
Introva's team connects Voca to the calendars and CRM tools your company already uses. If your stack is unusual, the team builds the connection rather than asking you to change tools.
Introva runs its own phones on Voca
Introva serves paying clients in this space and answers its own inbound calls with Voca. Call the number and you are talking to it.
(619) 777-5440Asked by owners like you
Straight answers. If yours is not here, call the line and ask Voca yourself.
Never miss the call that books next season
Book a 15 minute demo, or call Introva's own line right now and hear Voca work.
15 MINUTES · NO COMMITMENT · NO SALES PRESSURE
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